Utopian Game Labs Academy Ltd - Privacy Notice
This Privacy Notice provides details of the personal data we collect from you, what we do with it, how you might access it and who it might be shared with.Our Contact Information (Data Controller)
Utopian Game Labs Academy Ltd 6 Kings Road Henley-on-Thames RG9 2DG United Kingdom Telephone: +445603640472 Company E-mail: contact@ugla.ukWhat we do with your personal data
We process personal data only for the purpose for which they are collected. The purpose is dependent on whether you use only our website, or additionally, our services. If you use our services you are required to register and we collect your personal data. We use this personal data for the provision of the service or the performance of the contract. We may use your personal data for other similar purposes, including marketing and communications, but that will only occur in the case we have your consent or another legal justification for doing so. From our Students we process and retain personal data for the following purposes and periods, with the applicable legal basis.Processing purpose | Legal basis | Retention period |
Communications | 6(1)(b) - we have a contract with the data subject | Until contract completed |
Service delivery | 6(1)(b) - we have a contract with the data subject | Until contract completed |
Student affairs' administration and management | 6(1)(b) - we have a contract with the data subject | Until contract completed |
Processing purpose | Legal basis | Retention period |
Communications | 6(1)(b) - we have a contract with the data subject | Until contract completed |
Organisation's administration and management | 6(1)(f) - it's in our legitimate interest (Business operations and due Diligence) | Until service completed |
Processing purpose | Legal basis | Retention period |
Communications | 6(1)(b) - we have a contract with the data subject | Until contract completed |
Supplier Management | 6(1)(b) - we have a contract with the data subject | Until contract completed |
Organisation's administration and management | 6(1)(b) - we have a contract with the data subject | Until contract completed |
Processing purpose | Legal basis | Retention period |
Communications, marketing and intelligence | 6(1)(a) - we have the data subject's consent | Until consent withdrawn |
Processing purpose | Legal basis | Retention period |
Communications | 6(1)(b) - we have a contract with the data subject | Until contract completed |
Sales and Distribution of Products and Services | 6(1)(b) - we have a contract with the data subject | Until contract completed |
Payment Card Processing | 6(1)(b) - we have a contract with the data subject | Until contract completed |
What personal data do we collect?
The personal data we collect depends on whether you just visit our website or use our services. If you visit our website, you do not need to provide us with any personal data. However, your browser transmits some data automatically, such as the date and time of retrieval of one of our web pages, your browser type and settings, your operating system, the last web page you visited, the data transmitted and the access status, and your IP address. If you use our services, personal data is required to fulfill the requirements of a contractual or service relationship, which may exist between you and our organisation. We collect:- E-mail Address
- Identification Number
- Location Information
- Name
- Telephone contact details
- Confidential Correspondence
We collect your personal data from the following indirect sources
Data subject type | Personal data type | Indirect source name |
Customers and Clients | E-mail Address | Independent Sales Agent |
Prospects and leads | E-mail Address | Independent Sales Agent |
Customers and Clients | Location Information | Independent Sales Agent |
Prospects and leads | Location Information | Independent Sales Agent |
Prospects and leads | Name | Independent Sales Agent |
Customers and Clients | Name | Independent Sales Agent |
Customers and Clients | Telephone contact details | Independent Sales Agent |
Who might we share your personal data with?
To maintain and improve our services, your personal data may need to be shared with or disclosed to service providers, other Controllers or, in some cases, public authorities. We may be mandated to disclose your personal data in response to requests from a court, police services or other regulatory bodies. Where feasible, we will consult with you prior to making such disclosure and, in order to protect your privacy, we will ensure that we will disclose only the minimum amount of your information necessary for the required purpose. We transfer personal data to the following organisations and countries:Data subject type | Organisation name | Type | Country |
Prospects and leads | Office 365 Exchange | Processor | Ireland |
Prospects and leads | Office 365 SharePoint | Processor | Ireland |
Prospects and leads | zFast Technologies Limited | Processor | United Kingdom |
Students | Office 365 Exchange | Processor | Ireland |
Students | Office 365 SharePoint | Processor | Ireland |
Students | Thinkific | Processor | Canada |
Suppliers | Office 365 Exchange | Processor | Ireland |
Suppliers | Office 365 SharePoint | Processor | Ireland |
Contractors | Office 365 Exchange | Processor | Ireland |
Contractors | Office 365 SharePoint | Processor | Ireland |
Customers and Clients | Office 365 Exchange | Processor | Ireland |
Customers and Clients | Office 365 SharePoint | Processor | Ireland |
Customers and Clients | Stripe | Processor | Ireland |